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          Privacy Policy
          Home›Contracting- and rentalcompany›Privacy Policy

          Privacy Policy

          Effective Date of Statement: 24 May 2018

          Kooyman B.V. is designated as the entity responsible for the processing of personal data, as delineated within the scope of this privacy policy.



          This statement shall apply to the subsequent corporate entity:
          Loon- en verhuurbedrijf Kooijman B.V.
          Poelweg 2
          De Kwakel 1424 PB
          KvK 33286799
          Tel. 0297-560575 / info@kooymanbv.nl
           

          Basis for Declaration

          Kooyman B.V. maintains a steadfast commitment to the judicious management of personal information. The present privacy statement establishes the framework detailing the method of data acquisition, the basis for its necessity, and the subsequent processing activities. Additionally, this document encompasses all your individual prerogatives concerning your data, alongside the mechanisms for exercising said prerogatives.

           

          Categories of Personal Information Processed by Us

          The processing activities pertain to the personal data of:

          • Communication Information for Current and Potential Contracting Entities

          • Communication Information for Vendors of Services and Material Goods

          • Individuals Accessing the Digital Platform


          A detailed summary of the personal information that we process, including the corresponding retention periods, can be found below:


           
          Personal Data Retention
          Full name Minimum of 2 years subsequent to the final point of contact.
          Postal Address Data Minimum of 2 years subsequent to the final point of contact.
          Telephone Number Minimum of 2 years subsequent to the final point of contact.
          E-mail Minimum of 2 years subsequent to the final point of contact.
          Site Location for the Execution of Works Minimum of 2 years subsequent to the final point of contact.
          Bank Account Number Minimum of 7 years subsequent to the final point of contact, necessitated by fiscal retention requirements.
          BSN  (Pursuant to the Chain Liability Act; Statutory Obligation) Minimum of 7 years subsequent to the final point of contact, necessitated by fiscal retention requirements.
          Other Personal Data Actively Provided minimum of 2 years
           

          Your personal data will not be conserved by Kooyman B.V. for a period longer than is definitively required to achieve the aims for which the information was gathered, unless an external legislative decree compels the storage of said data for an extended term. Pertaining to our financial administration, including the documentation for debtors and creditors, and the entire purchase and sales archive, we are under a fiduciary obligation to preserve this data for no less than 7 years for the benefit of the Dutch Tax Authorities.

          Purpose and Legal Basis:
          Kooyman B.V. processes your personal data according to the ensuing purposes and in accordance with the stated prerequisites:



           
          Purpose of Data Processing Legal Basis for Data Processing
          The Offering and Rendering of Services Execution of the Agreement
          To enable direct communication via telephone or digital correspondence where deemed necessary to fully render the intended services. Execution of the Agreement
          The Administration of Your Payment Transaction Execution of the Agreement
          Eénmalig een review mailing / verzenden nieuwsbrief Execution of the Agreement pertaining to contractual clients; Justifiable Interest applicable to potential clients.
          The execution of bookkeeping functions pursuant to the mandatory stipulations of the Tax and Customs Administration. Legal Obligation

          Disclosure of Personal Data to Third Parties
          Where it is requisite for the execution of the agreement, Kooyman B.V. shall, in specific instances, disclose personal data to third parties. This transpires in cases involving:

          • The engagement of subcontractors, self-employed professionals (ZZP'ers), and temporary agency workers.

          • The mediation between (prospective) commissioning parties and a gardener or paver for the execution of a commission.

          • When the transportation of ordered materials is outsourced to a third party.

          In such operational scenarios, you shall be duly informed.

          With entities that process personal data on our behalf, we conclude a Processor Agreement to ensure an identical standard of security and confidentiality of the personal data. Kooyman B.V. retains accountability for these processing activities. We have executed a Processor Agreement with our supplier for ICT services, our accountant, and our payroll processor, as applicable.

          Furthermore, we only disclose personal data where a statutory obligation applies, such as, for instance, the mandatory registration of the Citizen Service Number (BSN) pursuant to the Chain Liability Act.



          Cookies
          Kooyman B.V. limits its deployment to technical and functional cookies only. A cookie is an embedded text file that is deployed to your digital device (computer, tablet, or smartphone) upon the initial access of this website. The cookies implemented by this entity are essential for the seamless technical functionality of the website and for facilitating your maximum utility. These elements guarantee that the digital platform operates in an appropriate manner and, by way of example, preserve your pre-selected configuration. They also afford us the means to enhance the overall quality of the website. The user maintains the prerogative to disable cookies by adjusting the settings of their internet browser to prevent further storage. Furthermore, all data previously lodged on the device may be purged using the browser's internal configuration tools.
           

          Social Media
          Our website is provisioned with social media buttons, specifically for platforms such as Facebook, Twitter, and LinkedIn, to facilitate the easy dissemination of our content. The utilization of said social media platforms remains the sole responsibility of the individual user. The majority of social media channels operate using cookies and adhere to the stipulations of the EU-US Privacy Shield framework. Users are advised to review the privacy statements of the respective social media channels to ascertain the precise application of the information they collect.

           

          Data Privacy Personnel of Kooyman B.V.
          Kooyman B.V. places the utmost importance on data privacy standards. All members of the staff have executed a confidentiality agreement pertaining to corporate data. Only personnel whose official functions strictly necessitate access to personal data are assigned the responsibility for processing said data.


          Security Protocol
          Kooyman B.V. treats the protection of personal data with utmost seriousness and implements appropriate measures to counteract misuse, loss, unauthorized access, unwanted disclosure, and unlawful alteration. Should you harbor the perception that your data protection standards are inadequate, or if there are indications of misuse, please establish contact using the aforementioned details or directly via:
          Tel. 0297-560575 / info@kooymanbv.nl

           

          We have implemented the following measures to secure your personal data:

          • Deployment of proprietary security applications across all corporate devices.

          • The transmission of your data is facilitated through an encrypted internet protocol (TLS). This secure status is validated for the user by the presence of 'https' and the corresponding lock emblem in the navigational address bar.

          • Devices remain under the strict vigilance and physical control of the designated employees.

          Your rights
           
          Rights Discription
          Right of Access You maintain the right at all times to solicit the data concerning you that is officially registered and archived by Kooyman B.V.
          Right to Rectification Should your personal data be deemed inaccurate, or have been subject to alteration, you possess the Right to Rectification of said data by Kooyman B.V.
          Right to Data Portability Should you require the data archived by Kooyman B.V. in the event of migrating to an alternative party or service, you possess the Right to Data Portability. In such a situation, Kooyman B.V. shall be obligated to transmit all your data to the alternative entity.
          Right to Erasure If you no longer desire the recording of your data by Kooyman B.V., you possess the Right to Erasure of your personal data.
          Right to Object Should you wish to preclude Kooyman B.V. from utilizing your personal data, you possess the Right to Object to the continued utilization of said data.

          This shall be effected by forwarding an electronic mail or by establishing telephonic contact with Kooyman B.V. Our contact details are provided at the foot of this statement. You shall subsequently receive a comprehensive overview of your data. The aim is to provide a substantive response within one week. Furthermore, we shall be pleased to offer further assistance should you possess any complaints regarding the processing of your personal data. Should you nonetheless disagree with our actions, you also possess the right, pursuant to privacy legislation, to lodge a formal complaint with the Dutch Data Protection Authority.
           

          Right to Disclose Data
          Kooyman B.V. reserves the right to disclose the data when such action is statutorily required or when Kooyman B.V. deems it justifiable to comply with a judicial request or legal process, or to safeguard the rights, property, or security of Kooyman B.V. Concurrently, we endeavor at all times to uphold your right to privacy to the greatest extent possible.

          Questions
          If you require any further clarification concerning the provisions of this privacy policy, kindly initiate contact using the particulars furnished below:
          Kooyman B.V. / Poelweg 2 / 1424 PB / De Kwakel / tel. 0297-560575 / info@kooymanbv.nl